Human Resources Coordinator - Hilton Hawaiian Village Waikiki Beach Resort

The iconic Hilton Hawaiian Village Waikiki Beach Resort is looking for a Human Resources Coordinator to join the team.

Situated on 22 acres along Waikiki's broadest stretch of sand with 2,860 rooms and 17 food and beverage outlets, this premier meeting destination offers over 150,000 sq. ft. of function space and Waikiki's most unique meeting and event venues.

Our team members cherish our award-winning culture, which includes great benefits such as competitive health plans, career advancement opportunities, and the Go Hilton Travel Discount program. We are confident you will enjoy being part of a team that was ranked #1 on the Great Places to Work and Fortune’s World’s Best Workplaces list!

The Human Resources Coordinator provides coordination and administrative support for a variety of activities and functions for the Hotel within the Human Resources department.  The ideal candidates for this role will possess the following:

• Previous experience working within a Human Resource Department including as an Administrative Assistant. 
• Experience with event planning including scheduling, event communications, day of coordination, and comfortable with speaking to/in front of large groups of people.
• Very organized individual with a working knowledge of the Microsoft Suite including Outlook, Word, PowerPoint, and Excel.
• Previous hospitality/hotel experience.

Shift Pattern:  Monday to Friday from 8 am to 5 pm
The hourly rate is: $24 to $26 based on experience

What will I be doing?

• Coordinate Labor Relations tasks including, but not limited to, scheduling and coordinating grievance meetings, preparing grievance and other files, collecting supporting evidence/documents for grievances, conducting research, composing letters, entering grievance, disciplinary and other information into various HR systems/spreadsheets, maintaining records.
• Respond to Unemployment Insurance inquiries. 
• Manage team member leave requests such as FMLA. HFLA, TDI, Personal Leaves, etc, which includes tracking leaves, sending appropriate leave correspondence, ensuring return to work dates are monitored.  Administers various benefits programs including but not limited to, health & welfare benefits, 401k.
• Respond to team member requests for assistance, via telephone or in-person and provides accurate information. 
• Provide administrative support including, but not limited to, maintaining records/files, typing and entering information into various HR systems, filing, copying, preparing file folders, documents and reports, distributing memos and flyers.
• Plan and execute various Team Member recognition programs, celebrations and community programs and initiatives.
• Coordinate meetings, create materials and presentations, research key topics, and provide ongoing support and follow up on project timelines.  
• Coordinates training initiatives in conjunction with departments, HRD and any trainers by coordinating sessions, conducting training, creating communications, and tracking participation and feedback.  
• Ensure completion of all Hilton and HHV Compliance Training. Assists with creating and posting information on bulletin boards and via other communication media.  Assists with other Training/ER duties.
• Complete new team member onboarding and other employment related tasks, including but not limited to, coordinating schedules with applicable departments, collecting required new hire documents, preparing folders, entering information into HR systems and maintaining records, tracking employment documents.