Sales Administrator (Temporary) - Millennium Hilton New York One UN Plaza

The Millennium Hilton New York One UN Plaza is looking for a Sales Administrator to join our team 

Our 439-room Midtown high-rise is the closest hotel to the United Nations and half a mile from Grand Central Station. We’re within one mile of Bryant Park, The Morgan Library, and Rockefeller Center. 

This is a temporary role with an immediate start and is expected to run through approximately September.

Our ideal candidate has a minimum of one year of experience as a sales or events administrative assistant, or comparable experience within a hotel environment. This individual will work closely with our Sales Managers, supporting a wide range of administrative tasks, including merging contract shells, preparing proposal templates, and assisting the team in ensuring all administrative processes move forward efficiently, allowing the sales team to focus on client strategy. The candidate should be able to manage a high volume of tasks while supporting multiple managers simultaneously.

Applicants must be proficient in Microsoft Office and have experience with Salesforce Delphi, or the ability to learn new software quickly.

Shift Pattern: Office Hours 8:30AM – 5:00 PM

Pay Range: $28.00-$30.00 per hour, based on experience.  

The Benefits – Hilton is proud to support the mental and physical wellbeing of all Team Members so they can Thrive personally and professionally in a diverse and inclusive environment, thanks to innovative programs and benefits such as:

• Access to pay when you need it through DailyPay

• Medical Insurance Coverage – for you and your family

• Mental health resources including Employee Assistance Program

• Best-in-Class Paid Time Off (PTO)

• Go Hilton travel program: 100 nights of discounted travel

• Parental leave to support new parents

• Debt-Free Education: Team Members will have access to a wide variety of educational credentials through our partnership with Guild Education, including: college degrees and professional certifications*

• 401K plan and company match to help save for your retirement

• Hilton Shares: Our employee stock purchase program (ESPP) - you can purchase Hilton shares at a 15 percent discount

• Career growth and development

• Team Member Resource Groups

• Recognition and rewards programs

   

* Available benefits may vary depending upon property-specific terms and conditions of employment and the terms of the collective bargaining agreement if applicable.

What will I be doing?:

Provides the director and managers of sales and marketing with administrative and clerical support including word- processing, typing, e-mailing, filing, data-entry, faxing, copying, corresponding, answering telephones, processing mail, taking notes and/or dictation, making travel arrangements and performing other general office duties. Assists on special projects as needed.

• Provides support to Group Sales Managers with proposals, clients correspondence and contract preparation.

• Answering Phones and emails to assist internal and external guests with requests.

• Data Entry using Delphi.fdc, Microsoft Word and Excel.

• Preparing for client site inspections for assigned sales manager.  

• Attend assigned weekly sales departmental meeting and other scheduled meetings to support business operations, such as group pick up meeting, weekly resume meeting, and daily sales meeting.

• Assigning group leads to appropriate sales manager based on market parameters.

• Running reports through Delphi, systems administrative duties (making sure accuracy of all definite groups in the system).