Receiving & Store Officer

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A Receiving & Store Officer will manage the goods and deliveries moving in and out of the hotel and will ensure that these deliveries reach the appropriate destinations and logged according to the company's purchasing and procurement standards.

What will I be doing?

As Receiving & Store Officer , you will accept and control all incoming deliveries, maintaining an optimal goods inventory, correct storage and issue of goods. Specifically, you will be responsible for performing the following tasks to the highest standards:

•    Responsible for proper documentation and distribution of records of all merchandise entering the hotel, such as purchase orders, market, grocery, beverage and tobacco list, etc.
•    Oversee the proper distribution of all merchandise received to either the storerooms or in the case of direct order, to the department concerned. 
•    Responsible for outgoing merchandises, such as beverage containers, being properly documented and accounted for as to quantity.
•    Responsible for proper completion of all receiving reports.
•    Verify and ensure all collection of recyclable items are properly weighted and witnessed. 
•    Supervise and train all receiving personnel in their required duties such as examining merchandises and proper record keeping.
•    Any discrepancies of cost against the purchases records or quotations have to be highlighted to the Cost Controller followed by a request for credit note.
•    All partial deliveries are to be noted in the purchase records pending, complete or order.
•    To ensure all handling of food items are in accordance with the Hotel’s Food Safety Policy.
•    Compare the suppliers invoice with copy of purchase order, etc. and check the quantity billed to see if it is agreement with quantity ordered, unit price charge, terms of purchases and trade discounts.
•    To measure weight or count all incoming products to ensure that the proper quantity product of product is delivered and subsequently charged for.
•    To ensure all discrepancies between delivered quantity and Purchase Order are addressed immediately and in the event that this is not rectified at month-end, to provide a listing of such deliveries to Director of Finance or Assistant Director of Finance to ensure all cost are accrued for the relevant month.
•    To perform additional tasks assign to you by your Superior from time to time.