Complex Administrative Assistant - Engineering - Hilton Tampa Downtown
A Department Secretary/Administrative Assistant is responsible for responding providing administrative and clerical support to department manager(s) in the hotel's continuing effort to deliver outstanding service and financial profitability.
What will I be doing?
As a Department Secretary/Administrative Assistant, you would be responsible for providing administrative and clerical support to department managers in the hotel's continuing effort to deliver outstanding guest service and financial profitability. Specifically, you would be responsible for performing the following tasks to the highest standards:
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· Create purchase orders
· Contracts, W-9’s and COI updating
· Homeyer water treatment data entries
· Scheduling contracted services with vendors
· Light stay monthly reporting on projects, recycling and waste removal
· Update the public area banquets walk thru notes
· Hotsos tickets follow ups
· Responding to department emails
· Create and submit UCERF’s and invoices
· Maintain the life safety calendar services for both properties.
· Monitor radio communications between different departments
Not limiting of the above and normal office duties
Since being founded in 1919, Hilton has been a leader in the hospitality industry. Today, Hilton remains a beacon of innovation, quality, and success. This continued leadership is the result of our Team Members staying true to our Vision, Mission, and Values. Specifically, we look for demonstration of these Values:
- Hospitality - We're passionate about delivering exceptional guest experiences.
- Integrity - We do the right thing, all the time.
- Leadership - We're leaders in our industry and in our communities.
- Teamwork - We're team players in everything we do.
- Ownership - We're the owners of our actions and decisions.
- Now - We operate with a sense of urgency and discipline
In addition, we look for the demonstration of the following key attributes:
- Quality
- Productivity
- Dependability
- Customer Focus
- Adaptability
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!