Administrative Assistant
***This role is based at our corporate office in McLean, VA***
Exceptional Hospitality Starts with You
This is your chance to be part of an in-house Brands team of industry experts in the domains of hospitality, brand management, innovation, food and beverage, wellness, owner relations, and more, for all of Hilton's unique brands! As an Administrative Assistant, you will support the team that leads our brands with the steadfast goal of strengthening and growing the Hilton portfolio. On the All Suites & Focused Service team, reporting to the Senior Vice President, Category Leader of All Suites & Focused Service, you will lead all administrative tasks supporting the leadership team.
What you'll do during a typical day:
- Manage complex calendars and schedule meetings, interviews, and events for the Leaders you support.
- Coordinate domestic and international travel arrangements, including itineraries, logistics, and expense reporting.
- Build business letters, agendas, and presentations.
- Plan and support internal meetings and team events, ensuring all logistics run smoothly.
- Help prepare scheduled reports to include submitting and reconciling expense reports.
- Handle inventory of assets and supplies for current Team Members and help onboard new Team Members.
- Troubleshoot minor IT or office equipment issues and liaise with support teams.
How you'll collaborate with others:
- Build partnerships with internal departments to resolve daily administrative challenges.
- Collaborate across teams to coordinate schedules and logistics for meetings and events.
- Demonstrate company values through interactions with stakeholders, clients, and internal partners.
Projects you'll take ownership of:
- Implement and monitor programs as directed by management and see the programs through to completion.
- Prepare and reconcile expense reports accurately.
- Schedule and handle all meetings, interviews, events, and other similar activities and perform general office support.
What It Takes to Make the Stay
You have these minimum qualifications:
- Five (5) years of Administrative or Executive Assistance experience
- Experience supporting multiple Senior Leaders in a matrixed, corporate environment
- Experience with MS Office programs
- Experience booking travel
It would be useful if you have:
- Associate's Degree/College Diploma
- Seven (7) years of professional experience
How We'll Help You Thrive
At Hilton, the hospitality we're known for doesn't end with our guests. We proudly invest in our Team Members' wellbeing, supporting you through all of life's moments. When you join Hilton, our exceptional care extends to you with unmatched perks and benefits, including*:
- Incredible travel perks – Enjoy 110 nights of deeply discounted travel, with room rates as low as $40/night at our world-class hotels through our Go Hilton travel program
- Own a piece of Hilton – Through our employee stock purchase program (ESPP), you can invest in Hilton shares at a 15% discount to help build your financial future
- Paid parental leave – Because family matters. We offer paid leave for eligible Team Members, including partners and adoptive parents
- Personalized caregiving support – Access dedicated caregiving concierge services to help navigate caregiving for yourself and your loved ones
- Crisis concierge – In times of loss, our Crisis Concierge offers a single, compassionate point of contact for both practical support and emotional care
- Mental health resources – Your wellbeing comes first. Eligible Team Members can access free counseling and support through our best-in-class Employee Assistance Program (EAP)
- Generous paid time off (PTO) – Recharge, relax, and take time for what matters most
- Health & welfare benefits – From checkups to dental cleanings to new glasses, we offer a variety of health plans that keep you and your family covered
- Financial security for your future – Our retirement plans make it easier to save for what's next
*Benefits availability may vary depending on Team Member's location as well as terms and conditions of employment and are subject to the terms and conditions of each specific program/plan.
Join an Award-Winning Workplace Culture
At Hilton, we don't just deliver exceptional experiences for our guests—we build an exceptional workplace for the Team Members who make it all possible.
As a global leader in hospitality, we've welcomed more than 3 billion guests worldwide, all while staying true to our founding vision: to fill the earth with the light and warmth of hospitality.
Our award-winning culture has earned us repeated recognition on the World's Best Workplaces list by Great Place to Work and Fortune. With our suite of world-class brands, and a company-wide commitment to providing the best stay for every guest, we're setting new standards for the future of travel.
Whether you're starting your career or exploring something new, Hilton supports your journey every step of the way. Come for the job, stay for the career—and help us make every stay a little more magical.
Curious about life at Hilton? Explore our Careers Blog to see why we're more than a great place to stay—we're a great place to work.