Administrative Assistant
HOW YOU WILL MAKE AN IMPACT
Your role is important and below are some of the fundamental job duties that make your work unique.
What your day-to-day will be like:
- Manage complex executive calendars and coordinate domestic and international travel, including booking itineraries and confirming meetings, locations, equipment, and catering. This includes tracking visa requirements, passport renewals, and Global Entry expirations.
- Provide administrative support to an international leadership team operating across multiple time zones.
- Prepare and submit expense reports, including reconciliation of multiple currencies.
- Draft and prepare documents, reports, correspondence, emails, and presentations, and capture and distribute meeting notes.
- Be a liaison within the Commercial Services organization and across Hilton functions, and with external owners, development teams, and agency partners.
How you will collaborate with others:
- Partner with fellow administrative assistants to coordinate meetings with senior executives and cross-functional teams, including securing meeting space, supplies, and catering.
- Support the planning and execution of large team meetings, leadership events, and external engagements.
What deliverables you will take ownership of:
- Maintain contact lists, files, and office supplies to ensure smooth daily operations.
- Track budgets and manage invoice processing and approvals.
- Support payroll-related processes and data entry.
- Lead and complete special projects and ad hoc initiatives as assigned.
WHY YOU'LL BE A GREAT FIT
You have these minimum qualifications:
- Five (5) years of administrative experience, including experience supporting senior leaders.
- Demonstrated success in a large, global, highly matrixed environment with leaders across multiple time zones.
- Exceptional organizational, prioritization, and time-management skills.
- Strong proficiency in Outlook, Word, PowerPoint, and Excel.
- Extensive experience managing multiple executives' calendars simultaneously.
- Experience arranging complex international travel and flexibility to support global business hours when needed.
- In office four days a week (on average)
It would be useful if you have:
- Associate's Degree/College Diploma
- Seven (7) years of professional experience
- Prior experience in the Hospitality industry
WHAT IT IS LIKE WORKING FOR HILTON
Hilton, the #1 World's Best Workplace, is a leading global hospitality company with a diverse portfolio of world-class brands. Dedicated to filling the earth with the light and warmth of hospitality, we have welcomed more than 3 billion guests in our more-than 100-year history. Hilton is proud to have an award-winning workplace culture and we are consistently named among one of the World’s Best Workplaces. Check out the Hilton Careers blog and Instagram to learn more about what it’s like to be on Team Hilton!
We provide reasonable accommodations to qualified persons with disabilities to perform the essential functions of the position and provide other benefits and privileges of employment in accordance with applicable law. Please contact us if you require an accommodation during the application process.