Administrative Assistant
***This role is based at our corporate office in McLean, VA***
This is your chance to be part of a team of internal consultants supporting all areas across Hilton! As an Administrative Assistant, you will lead all administrative tasks for four Vice Presidents and support other leaders within the organization. You will be responsible for calendar management, domestic and international travel itineraries, and meeting and event planning.
HOW WE WILL SUPPORT YOU
Hilton is proud to support the mental and physical wellbeing of all Team Members so they can Thrive personally and professionally in a diverse and inclusive environment, thanks to programs and benefits such as:
- Go Hilton travel program: 110 nights of discounted travel with room rates as low as $40/night
- Hilton Shares: Our employee stock purchase program (ESPP) - you can purchase Hilton shares at a 15 percent discount
- Paid parental leave for eligible Team Members, including partners and adoptive parents
- Mental health resources including free counseling through our Employee Assistance Program
- Paid Time Off (PTO)
- Learn more about the rest of our benefits
At Hilton, we believe every Team Member is a leader. We are committed to offering leadership development opportunities and programs through every step of a Team Member’s career journey and at every level, both in our hotels and across corporate.
**Available benefits may vary depending upon terms and conditions of employment and are subject to the terms and conditions of the plans.
HOW YOU WILL MAKE AN IMPACT
Your role is important and below are some of the fundamental job duties that make your work unique.
What your day-to-day will be like:
Manage complex calendars and schedule meetings, interviews, and events for the Leaders you support.
Coordinate domestic and international travel arrangements, including itineraries, logistics, and expense reporting.
Build business letters, agendas, and presentations.
Plan and support internal meetings and team events, ensuring all logistics run smoothly.
Help prepare scheduled reports to include submitting and reconciling expense reports.
Troubleshoot minor IT or office equipment issues and liaise with support teams as needed.
How you will collaborate with others:
- Build partnerships with internal departments to resolve daily administrative challenges.
- Collaborate across teams to coordinate schedules and logistics for key meetings and events.
- Demonstrate company values through interactions with stakeholders, clients, and internal partners.
- Provide occasional support to other leaders as assigned.
What deliverables you will take ownership of:
- Implement and monitor programs and projects as directed by the VPs, seeing them through to completion.
- Prepare and reconcile expense reports accurately.
- Maintain organized process and documentation to ensure communication continuity and efficiency.
WHY YOU'LL BE A GREAT FIT
You have these minimum qualifications:
- Five (5) years of Administrative or Executive Assistance experience
- Experience supporting multiple Senior Leaders in a matrixed, corporate environment
- Exceptional time-management and organizational skills
- Experience with MS Office programs
- Demonstrated experience in handling multiple executives' calendars
- Experience booking travel
- Onsite four (4) days in Mclean, VA office
- Travel up to 5%
It would be useful if you have:
- Associate's Degree/College Diploma
- Seven (7) years of professional experience
WHAT IT IS LIKE WORKING FOR HILTON
Hilton, the #1 World's Best Workplace, is a leading global hospitality company with a diverse portfolio of world-class brands. Dedicated to filling the earth with the light and warmth of hospitality, we have welcomed more than 3 billion guests in our more-than 100-year history. Hilton is proud to have an award-winning workplace culture and we are consistently named among one of the World’s Best Workplaces. Check out the Hilton Careers blog and Instagram to learn more about what it’s like to be on Team Hilton!
We provide reasonable accommodations to qualified persons with disabilities to perform the essential functions of the position and provide other benefits and privileges of employment in accordance with applicable law. Please contact us if you require an accommodation during the application process.